Guidelines For Applicants

Administration

There are currently six Trustees. They meet twice yearly to oversee the charity's activities and to make decisions on grants. The Trust works with specialist advisers in each of its main sectors of activity: Mrs Sally Carter, Music Adviser and Ms Carole Milner, Heritage & Crafts Adviser. There is also a Music Panel  and a Heritage & Crafts Committee which each meet twice a year to consider applications. The day-to-day running of the Trust's financial and administrative affairs and processing of grant applications is undertaken by The Trust Partnership.

Programmes

• Music
• Heritage & Crafts

How To Apply

Deadlines

Please note that it is advisable to submit an application well in advance of the deadline.

• Music Deadline: January 31st for the June Trustee meeting; August 31st for the December Trustee meeting.
• Heritage & Crafts Deadline: February 28th for the June Trustee meeting; August 31st for the December Trustee meeting.

Process

• In the first instance, all applications should be sent to the Administrator at the address below.
• In the case of a Music grant: the application will be forwarded to the Trust's Music Adviser, Mrs. Sally Carter. If appropriate, she will then submit it for assessment by a panel of music experts. They, in turn, will make recommendations to the Trustees. Applicants will be informed if their requests have been recommended to the Trustees. The Trustees' decision will be made known as soon as possible after their meeting.
• In the case of a Heritage & Crafts grant: the application will be forwarded to the Trust's Heritage & Crafts Adviser, Ms. Carole Milner. If appropriate, she will then submit it for assessment by the Heritage & Crafts Committee. This, in turn, will make recommendations to the Trustees. Applicants will be informed if their requests have been recommended to the Trustees. The Trustees' decision will be made known as soon as possible after their meeting.
• Applicants should expect possible telephone calls or emails requesting further information. Some may be visited.
• Applicants can only apply once a year.

What To Send

All applications must include:

• a cover letter, which should include official address, telephone number, email address and charity registration number. The applicant should make clear his/her position in the charity
• no more than three pages outlining the proposal and the specific request to the Trust.  This must include the following:
  
  • - the project title
  • - a summary of the request in no more than 40 words
  • - the timing of the project
  • - a budget including a financial breakdown and total cost of the project as well as other income secured or requested and from what sources
  • - the amount requested either as a one-off or recurrent grant
  • - an indication of past grants from the Radcliffe Trust (year, amount and purpose)
• other relevant supporting information, although applicants should be aware that this may not be circulated to Trustees.

Monitoring

• Beneficiaries will be asked to send a letter of acknowledgement on receipt of the grant for auditing purposes.
• Payment of each annual instalment of a grant is conditional on receipt of a satisfactory report of the previous year.
• All reports should highlight the impact the grant has had and any significant learning that has come out of the project and that will be built on for the future.

Where to Send Applications

The Administrator
The Radcliffe Trust
6 Trull Farm Buildings
Tetbury
Gloucestershire
GL8 8SQ
UK

Telephone: 01285 841900

Email: radcliffe@thetrustpartnership.com